In the Document Inspector dialogue that opens, click Document Properties and Personal Information, then click the Remove All button beside the line that says it found personal information. In Windows, select Info on the File ribbon, then in the Inspect Document area, pick Inspect Document from the list that opens for the Check for Issues icon.On a Mac, go to Tools > Protect Document... > and check the “Remove personal information form this file on save” option in the Privacy area at the bottom of the dialogue box.They simply get tagged with “Author” instead of a name. All changes remain tracked and all comments stay in place. That means the tracked changes, comments, and metadata will no longer contain your name, address, etc., or anyone else’s. The other way we’ll discuss here is removing all personal data from the file. We’ll talk about that more in another post. One method is to use the Compare Documents function, which lets you specify a user name for all the changes found between two documents, giving them all identical time stamps. There are two ways to change the user name tags on comments and tracked changes. They don’t want the client thinking they outsourced the work without permission. Or the editor wants the “user name” removed from the tracked changes because they used someone else’s computer, for example. Sometimes editors don’t want their work time-stamped, as MS Word does automatically when tracking changes or comments. This entry was posted in Non-Legal and tagged Author, Microsoft Word, redlines, Word by EricEsquire. If the checkbox and option is turned off and grayed out like in the image below, you will have to do one thing before you can turn it on, you need to first run Document Inspector by pressing the button on this screen and manually remove all metadata under “Comments, Revisions, Versions and Annotations.” (You can run Document Inspector at any time to manually remove metadata from a Word document.).Your redlines should now stay as-is when you save the document. To turn it off, uncheck the box, click “ OK,” and close Word Options. If it’s turned on, it will look like this.You’ll find what you are looking for under “ Document-Specific Settings” – it’s the option “ Remove personal information from file properties on save.” The Trust Center should open on “ Privacy Options” (if not, select it).In the “Trust Center” dialog box, click the “ Trust Center Settings” button.In the “Options” box, select “ Trust Center” at the bottom of the left-hand menu.To turn on or off the removal of personal information from a document upon save in Office 2010 or 2013, follow these steps: This is a document setting, not a global setting, so changing it for a given document changes it for that document only. If your redlines are changing to “Author” on save, it’s because this option is turned on in your document. If this option is selected, metadata (including names of redline owners) is stripped out of the document when it is saved. Word includes an option in the Trust Center which lets you remove all personal information from a document upon save. On the flip side, there are times you may want to remove all of the personal information in a document regarding authors (e.g., when releasing a policy or document that had multiple authors, and you don’t want to show who worked on what parts). (I’ve had situations where my business team commented on a draft assuming the “Author” redlines in an agreement were my redlines, when they were really from the other side.) This author information for redlines is one example of the “metadata” that Microsoft Word saves with your document. There’s nothing more frustrating than redlining a document only to find your edits changed to Author the second you save your draft. You’ve probably noticed that in certain documents, as soon as you click “Save” all of your Word redlines change color and switch from your name to “Author.” If you’re like me, when negotiating or commenting up a document with others I prefer to “layer” redlines in different colors so everyone knows whose comments and redlines are whose. This can help avoid confusion and keep the negotiation process running as efficiently as possible.